Preparation of the annual budget for approval of the Association Board of Directors.
Collect and maintain accounts on a timely basis in accordance with the C.C.&R.'s. Accurate accounting for all deposits made into the operating account.
Financial statements will be prepared and distributed to each Board Member by the 15th of each month or at least 3 days prior to each monthly Board meeting.
Accurate accounting for all the money coming in and going out of this company's office for the Association will be copied and copies will be provided to Board of Director members unless otherwise instructed. These copies will include: financial statements, bank reconciliation's, along with any other pertinent financial documents.
Computer generated reports on account records are kept on each individual member in order to give a clear picture of a payment history.
Set up and pay all bills for community, make copies for financials as requested by Board of Directors.
Print specialized reports and send financial reports every month to Board Members as requested.
Set up Assessments, ACH payments and dues structure for community.
Pay invoices, batching, coding, and matching work orders with invoices for processing payments.
Take in payments for dues, special assessments and process ACH payments for the community.
Track delinquents for community; turn over for collections based on Board of Directors or governing documents requirements.
Send monthly statements to delinquent owners and keep track of late fees based the communities governing documents or resolutions for delinquents.
Turn over procedures and paperwork needed for collection process, filing liens, judgments, and garnishments.
Bank reconciliation's for operating accounts and any other Money Market, CD or other investment accounts for Association.
Process with CPA tax returns, reviews or audits and reports needed to carry through the process.
Assist and draft annual budgets for the community, based on history trend and future expenses for upcoming year.
Filing for DPOR and the SCC for annual reports and updates on Board of Directors serving the community, fill out applications and other documentation required for corporate records.
Place A/P & A/R along with banking information in climate control storage annually and archive storage of other types of files for the community.
Bill back for all supplies, paper, postage, envelopes, letterhead, letters, statements, reports, signs, other special requests, etc to community.
1099 processing and filing for contractors, quarterly tax returns.
Filing of certificate of insurance and W-4 forms for each contractor who performs work for the Association.